Best Tips for a Healthy Workplace



Business executives having meal

Great companies are built by great teams. As a business leader, you will know just how hard they are to find. When you are fortunate enough to have one, keep them. They are invaluable assets.

Healthy employees are happy employees. In your personal life, staying healthy is a daily practice. The same principle applies to the workplace.

Healthy workplaces have daily practices that help them stay aligned with their mission. Your goal is to create a framework that does this.

Start implementing workplace health promotion today. It needs continuous improvement of wellness measures according to needs that arise. It is a collaborative process that starts as soon as you feel ready.

Occupational and non-occupational factors affect the health of your employees. They include:

  • Organisational atmosphere
  • Emphasis on a healthy lifestyle
  • Household and commute condition
  • Family relations
  • Personal ailments
Workplace health promotion
Source: World Health Organization

Benefits of Workplace Health Promotion

Besides creating a sustainable workforce, workplace health promotion has wider effects. The biggest one is the creation of stable families through sustainable employment. This is especially the case with blue-collar jobs. It has the ripple effect of making your staff proud of their vocation.

At an organisational level, the benefits are two-pronged;

Organisational benefitsEmployee benefits
Spike in productivityUpskilled in safety measures
Cost-savings on health care & insuranceGreater feeling of well being
Avoid legal disputesBetter physical and emotional shape
Sustainable safety programmeGreat working atmosphere
Positive company imageImproved self-esteem
Motivated workforceDecreased worry and stress
Low staff turnoverHigh spirits and morale
Decreased absenteeismImproved job satisfaction

How to Promote Workplace Health

Be proactive in creating healthy workplaces. Educating staff is key and you need creativity. Measures can include anything from writing articles to hanging handwashing posters in washrooms.

The responsibility falls on both the management and the larger team. Create an atmosphere where people are happy to take turns in sanitising high use areas. Efficient janitorial services are effective in maintaining health. Yet, it is not enough.

1. Create a Wellness Program

The best thing about wellness programs is changing employee behaviour long term. A well-made program is structured to help people create and maintain positive behaviours. It does this through education, motivation, support systems and skills training.

Create a program that enforces behaviour long term. Programs that manage to change lifestyles are able to reduce lifestyle-related problems. A direct result of the emphasis on healthier meals, portions and exercise.

Wellness programs reduce depression while improving general life satisfaction. A healthy body and mind go hand in hand.

Why should you build your own wellness programs?

  1. Reduced Workplace Absenteeism

    Harvard researchers found out that for each dollar used on wellness, you save $2.73 in reduced absenteeism. Wellness programs reduce absenteeism for a variety of reasons:

    • Employees who maintain a healthy weight have lower rates of absenteeism.
    • Stress control and management through wellness can reduce absenteeism.
    • Keeping vitals like blood pressure stable keeps your staff strong and lowers absenteeism.
    • Employees who learn the discipline of healthy living have lower absenteeism.
  2. Reduced Health Costs

    Effective wellness programs, that lead to lifestyle changes, lower health care costs. Another study by Harvard reveals that for each dollar spent on wellness, you save $3.27 in direct health care.

    A hidden health cost is a phenomenon called presenteeism. Presenteeism is when employees are present at work but are not working. It is caused by coworker distractions, lack of skills, fatigue or overuse of social media.

    Another key cause of presenteeism is poor health and bad lifestyle habits. Poor habits like smoking and lack of exercise increase the rate of presenteeism at work. They also lead to health risks like catching chronic ailments. People with persistent health problems suffer from increased presenteeism as illustrated below.

health and wellness program statistics
Source: WellSteps
  1. Reduced Elevated Health Risks

    Elevated health risks only reduce by changing eating and exercising behaviours. Your wellness programs should build healthy habits. This is the only way to be effective.

    It’s a common misconception to think that wellness programs take too long to show results. When you change your diet and exercise, amazing things start to happen. In fact, you start to see results as soon as 6 weeks into the program.

employee wellness programs statistics
Source: WellSteps

2. Disinfect and Clean Surfaces

Did you know that viruses like influenza can remain alive on hard surfaces for up to 24 hours? With this in mind, ensure your office or workplace gets wiped down regularly, especially the public and shared areas.

Keep a cleaning calendar to manage your cleaning staff. Consider outsourcing to trusted vendors who can help with office maintenance. It will make your work easier.

Since employees spend all day at their workstation, it’s the best place for germs to hide. The University of Arizona found out that the average worker’s desk has 21,000 germs per square inch! A toilet seat has 49 germs per square inch!

Provide easily accessible sanitation facilities to staff and remind them to pay attention to germ hotspots. These include the keyboard, phones, mouse and frequently used office supplies like staplers.

3. Prioritise Hand Hygiene

Good hand hygiene prevents a lot of gastrointestinal and respiratory conditions. These ailments are self-inflicted and you can protect yourself with clean hands.

Wash your hands each time they feel dirty. Make it a habit to wash your hands after you’ve been out in public. Use soap and water to rub your hands for at least 20 seconds. Wetting your hands does not remove the disease-causing germs. How long your wash is as important as when you wash your hands.

At the office, wash up after walking around or going out for lunch. You’ll have touched public surfaces like the elevator buttons, door handles and desks. Remember to wash up after visiting the restroom and before eating.

As a manager, you have two roles in promoting hand hygiene:

  • Educate and Communicate

    Face to face conversations about hygiene can get awkward. Take advantage of channels like email to send out educational material or surveys. They are a great platform to gather or disperse information. Always keep the communication channels open.

    There is room to get creative by using humour. Posters provide an interactive way of using visual cues to talk about hand hygiene. They can be placed in washrooms and strategic areas. Laughter can make concepts easier to remember.

  • Provide Hand Hygiene Supplies

    Did you know that 70% of people who wash their hands use sanitiser due to its convenience? Besides having well-stocked hand washing stations, provide hand sanitisers. Place these around desks or entrances.

    Whenever staff need to disinfect their hands but don’t have time to wash, ensure a sanitiser is close by. The recommended sanitiser should be at least 60% alcohol. These are the only sanitisers that kill disease-causing organisms.

4. Improve Your Washrooms

In the workplace, washrooms are social places. Their use is beyond utilitarian. They are social and intimate spaces where your staff go to feel refreshed. They are both functional and emotional. A well-kept bathroom is a marker of how the management treats the staff and customers.

A comfortable bathroom appeals to all the senses. It looks good, smells good, sounds good and feels good. Pay attention to decor and provide sanitation necessities. A bathroom that runs out of tissue breeds anxiety. Stock it with more than enough supplies to prevent awkward situations.

Other ways to improve your workplace washroom include:

  • Provide Hand Drying Options

    While some people like automatic hand dryers, others swear by tissues. If possible, provide dryer options for your staff members. This makes them comfortable to wash their hands each time they use the washroom.

    If you have to pick one, choose a tissue dispenser. This is because tissues are discarded immediately after use. Automatic Hand dryers are a breeding ground for bacteria due to their warmth. They circulate the bacteria to your hands and can leave you dirtier than before.

  • Upgrade Washroom Products

    When providing things like soap and sanitiser, pay attention to the dispensing mechanism. Are automated versions available? Upgrade to contact free dispensers that give the right amount of product for each use. They also prevent cross-contamination since people don’t need to touch the machine.

    For tissues, provide a dispenser inside and outside toilet cubicles. This gives enough tissue for drying your hand or relieving yourself. If you provide a changing room for nursing mothers, go the extra mile and provide wet tissues.

  • Ensure Good Air Circulation

    While designing washrooms, install large windows that allow a generous flow of air. If you already have windows, have them opened for greater aeration. When adding windows is not an option, use a good air conditioning system.

    Improve air quality in the washroom with the use of an air freshener. The automated spritz machine works best to spray lovely scents into the air in intervals. A fresh smelling washroom is comfortable.

    Schedule deep cleaning to get rid of stubborn smells that linger in your washrooms. Deep cleaning removes the stains that remain after routine cleaning. It gets rid of build-up and stubborn spots.

  • Add Creative Educational Material

    Humour increases productivity in the workplace. It makes concepts more memorable and fun. Use creative posters inside the washrooms to reinforce good habits. Making them cheeky will increase their effectiveness.

    The best places to place the posters include the back of the toilet door, above the sinks and on washroom walls. They give people something fun to skim while reinforcing good hygiene habits.

5. Support Sick Employees

Your staff should know that the organisation values their health. Show this by supporting people who get sick. Have a good insurance plan to help them meet hospital expenses. Create an efficient handover system that ensures the work of a sick colleague is handled.

Have a generous leave policy that allows people to stay at home if they get sick. People who insist on coming to work while sick put everyone at risk. They could start an office-wide epidemic. Lead by example to encourage your staff to stay home when sick.

Healthy Workplaces Are a Team Sport

It takes coordinated effort over a period of time to create a healthy workplace. Craft a strategy that caters to your unique needs as a company. This way, your wellness program will be effective.

Healthy workplaces rely on healthy habits. The most important habits to reinforce are hand washing and healthy lifestyle choices. Create a system to maintain hygiene and encourage your team to join in. Start your journey to wellness today.

Photo: Peoplecreations



Disclaimer – These articles are provided to supply general health, safety, and green information to people responsible for the same in their organisation. The articles are general in nature and do not substitute for legal and/or professional advice. We always suggest that organisations obtain information specific to their needs.